Inventory Reports
      Back to home
      1. Craftable Learning Center
      2. Reports
      3. Inventory Reports

      VARIANCE DETAILS REPORT

      Understanding the Variance Details Report

      The Variance Details Report provides insight into discrepancies between your actual inventory usage and the depleted usage. This report is available for a selected period or across multiple periods, and breaks down variances at the individual item level. It helps operators quickly identify where inventory processes may need attention. 

      Who Should Use This Report

      This report is especially valuable for:

      • Operators who have begun mapping Recipes to POS buttons

      • Teams looking to tighten controls around food and beverage costs

      • Users aiming to identify waste or refine recipe accuracy

      Before You Begin

      To get the most value from the Variance Details Report, make sure you’ve completed the following:

      1. Build and map Recipes to your POS buttons.

      2. Complete at least two Audits. This allows for accurate comparisons between physical inventory and system-expected depletion.

      How to Use the Report

      Once your setup is complete, open the Variance Details Report and:

      1. Sort by the variance columns to quickly spot items with the biggest discrepancies between consumption (actual usage) and depletion (expected usage based on sales).

      2. Investigate high-variance items to understand what’s driving the difference. Common causes include:

        • Miscounts during audits

        • Incorrectly received inventory

        • Unmapped or mis-mapped recipes

        • Inventory loss due to waste, theft, or spoilage

      Recommended Actions

      • Refine or create recipes for items showing large variances to improve depletion accuracy.

      • Review mapping to POS buttons to ensure each recipe is correctly tied to its corresponding sales item.

      • Look for signs of waste or operational issues, especially when depletion is significantly lower than consumption.

      Why It Matters

      Identifying and resolving these variances helps you:

      • Control costs more effectively

      • Improve inventory accuracy

      • Reduce waste and shrinkage

      • Optimize recipes based on actual usage patterns