3 WAY MATCHING

Craftable's 3-Way Match improves invoice processing and cost control by streamlining the comparison of Purchase Orders (POs), Delivery Receipts, and Invoices

Craftable’s 3-Way Match simplifies the comparison of purchase orders, delivery receipts, and invoices, lowering the risk of errors.

It allows you to create %-based thresholds to enforce company standards for variance allowed in delivery receipt vs invoice.

To set thresholds for 3-Way Matching:

1. Navigate to Reconciliation Rules at the ALL level
2. Click + New Reconciliation Rule
3. Select the Vendor(s), enter a GL Prefix and Threshold %

Example:

In this case, a 2% threshold rule was established for all vendors. 

Any price difference exceeding 2% must be addressed and will trigger a warning on the invoice or delivery receipt, as shown below.

Linking Delivery Receipts (Orders) to Invoices

Multiple Delivery Receipts can be linked to one invoice and/or multiple invoices can be linked to one Delivery Receipt. 

1. Click Receive Order to generate a Delivery Receipt. 
   
2. Receive the lines on the Delivery Receipt (click here if you need a refresher on generating and receiving lines on a Delivery Receipt)
   
3. Navigate to Invoices > Vendor Invoices > select an invoice.
4. Click None under Reconciliation and select the Delivery Receipt/Order to link to the invoice.   
   
   1. The Approve button does not appear after linking the Delivery Receipt/Order because the invoice exceeds the original order by $50. To proceed with approval, the discrepancy must be resolved.
5. Address discrepancies to approve the invoice.