If you utilize invoice processing and do not have a subscription to the Books section of the platform, you will need to build your Credits, Charges, and Taxes directly within the departments.
- Navigate to Invoices > Credits, Charges & Taxes.
- You can use the +Add Credit, Charge or Tax button at the top right to add additional options. These will be available when you receive invoices as options.
Setting up Tax
If you need to apply a flat rate tax to specific items or categories, begin by selecting "Tax" as the Type.
Next, provide a Name for the tax and input the flat Tax Rate in the designated field.
Once this is set up, you can easily choose which items will have this tax assigned to them on the Tax Mappings screen.
See the article titled Tax Mappings for further details.
If the Tax should be distributed across the lines select the check box next to "Accounting Object will appear on Invoice Subtotal", and then select the appropriate option on the Distribute tab.
Please Note: Undistributed tax does not impact the item's CU Price. To have the tax affect the CU Price, select the checkbox for "Accounting Object will appear on Invoice Subtotal" and choose a suitable distribution method.
Setting up Charges and Credits
To set up a Charge or Credit, select the appropriate option for the Type.
Then enter a Name.
If the Charge or Credit should always go to a specific Category (e.g. Delivery, Fees, etc...) you can select the relevant Category.
For more information on customizing your categories see the Categories & Subcategories article.
Distributing
If you select to have a credit, charge, or tax included in the Subtotal, you will have the option to distribute across items on an invoice.
You can select how to distribute the line or select "Not Distributed" to not distribute the line.
You can read a description below each distribution method to decide if it is correct for you.
Primarily you want to assess whether or not the distribution should affect the item's CU Price - if you do not want it to affect the CU Price you should select either "Not Distributed" or "Distribute to the Largest Amount", as the other three options will impact the CU Price of the item. For more information on CU Price see the article titled "Understanding CU Price".